Synergy® Online Registration makes school registration and re-enrollment easier for parents, saves time for staff, lowers printing and postage costs, and improves the quality, completeness, and timeliness of student data. Plus, as part of the seamless Synergy Education Platform, Synergy Online Registration automatically creates a complete, real-time enrollment record in Synergy SIS when a student is accepted, so there’s no need to integrate or sync systems or manually move data.
Parents can register students online anytime and anywhere, ending inconvenient trips to the district office.
Parents new to the district can create a ParentVUE account and start the registration process immediately. No special login is required from the district.
Synergy connects student and parent records, so shared information such as address and phone number can be entered just one time and populate records for the entire family.
The Synergy Online Registration interface offers support for 20+ languages.
Parents can upload required documents, eliminating the need to visit the district office. Similarly, authorizations such as information releases and field trip participation forms can be approved online.
Parents can select preferred schools and order of preference.
Parents can easily track how far they have progressed through each section and verify when a section is complete.
Data is automatically saved by the system, so parents can exit before the form is complete and pick up later where they left off if time is limited or they need to locate documents.
Parents can review and print the student’s completed form before submitting.
Parents may log back in at any time to check registration status. When the registration has been processed, parents receive an email notifying them of the district’s decision.
Parents can verify re-enrollment info with just a few clicks. Pre-filled re-enrollment forms enable quick review and simple updates to student information as needed.
District staff review completed registration records online. No printing, distribution, or management of paper registration packets required.
Quickly validate addresses and confirm them as residential with Google Maps™ mapping service.
Districts can collect required documents from parents online – such as a birth certificate and proof of address.
Synergy immediately validates immunization dates and captures important details about allergies, medical conditions, and required medications.
Parent consent for field trips, information releases, and more can be captured and stored during the registration process.
When a registration record requires special consideration, a flag appears in the queue indicating the reason: ELL, discipline history, health condition, special education or re-enrollment. A record may be assigned more than one flag.
Staff can view boundary status, registration flags, and enrollment statistics alongside the registration queue to help accelerate the review and decision-making process.
Districts can automate the approval and processing workflow for all registration data.
Automatic notifications alert designated user groups – such as special education, ELL, or health teams – about incoming students.
Synergy Online Registration is equipped with off-the-shelf customization capabilities that meet the unique needs of most school districts.
Adaptive forms enable districts to deliver different form flows for different types of students. They can be used to trigger school override selections for English Language Learners, for example, or to request IEP information for students with a Special Services flag.
Instructions and user-defined fields can be added to existing registration screens, while screens that are not needed can be hidden.
New screens can be created to further customize the registration process to match district needs.
Safeguards in the registration process help districts maintain complete, accurate, and secure student records in real time.
Districts may mark any field “Required” to ensure that parents provide all necessary information before submitting the student registration.
Parents who are re-enrolling students start with pre-populated fields to avoid the creation of duplicate records and data inconsistencies.
Prevent editing of fields that should not be changed when students re-enroll, such as birth date.
Enrollment records are created only when students are accepted. The system checks for duplicate records during the Accept process, generates a warning when duplicates are detected, and can be set to allow or prevent the duplicate enrollment.
Synergy provides the highest level of privacy and security in compliance with FERPA and HIPAA requirements.
Beaverton School District, a diverse PreK-12 district near Portland, increased the efficiency of their registration and re-enrollment processes with Synergy Online Registration.
It was transformational for our district. For the first time in our history, we started the year with accurate student data.